The Office of Graduate Education (OGE) in the Stanford University School of Medicine (SOM) provides centralized programs, services, and advocacy that empower all School of Medicine and Biosciences PhD and masters students and the faculty and staff who support them in order to enhance the training experience. We promote the development of community and personal resilience through a lens of diversity, inclusion and equity. The Office of Graduate Education is seeking an Associate Director for Biosciences Diversity, Equity, Inclusion & Belonging and Director of SSRP.
The Associate Director(Student Services Officer 3) will provide leadership for the overarching graduate student diversity recruitment strategy for the 19 doctoral School of Medicine and broader Biosciences. In this capacity the incumbent is charged with determining a strategy which prioritizes targeted communities and maximizes broad diversity in the applicant pool, and overseeing the implementation of the strategy. In addition, the incumbent has strategic oversight of the Stanford Summer Research Program (SSRP). The SSRP-Amgen Scholars Program is a fully-funded research-intensive residential program that takes place on Stanford’s beautiful campus for a nine-week period. The SSRP program is a STEM pipeline program and is in alignment with the SoM and University DEIB goals and objectives.
- Developing an effective recruitment strategy that maximizes diversity in the applicant pool while balancing available resources (financial and people) for applicants interested in all SOM/Biosciences PhD Programs
- Drive the strategic integration of a suite of DEIB recruitment initiatives including the Stanford Summer Research Program (SSRP), ADVANCE Undergraduate Institute, diversity recruitment travel, diversity recruitment workshops and presentations, REACH Postbaccalaureate Program, application fee waiver, HSBU engagement initiatives, IDEAL Recruitment, communication strategies, and department based diversity recruitment initiatives.
- Partnering with OGE leadership to ensure that recruitment initiatives align with the University/SoM and OGE DEIB related strategy.
- Resolve multi-dimensional matters in response to students in crisis, at risk, or who have other program issues
- As a DEIB expert, serve as a contributing member of campus working groups dedicated to increasing diversity and ensuring adequate support of diverse students, including the Graduate Diversity Staff Council (GDiSC)
- Play an integral role in planning cross campus diversity recruitment events, such as, STANDOUT Diversity Conference, etc. based on expert knowledge on engaging marginalized and underserved communities in graduate education.
- Cultivate consistent relationships with students of diverse backgrounds in the Biosciences to advise appropriately in a variety of domains (academic, professional, cultural, etc).
- Develop the SSRP budget, forecast and oversee spending; develop strategy for maximizing available resources and determine how many participants can be supported using funding sources including training grants, operating budget, external grants, and funds from complementary programs as well as oversee the doctoral recruitment travel budget for Stanford Biosciences.
- Oversee the work of the 10+ graduate student assistants that support the programming as well as temporary staffing as needed.
- Advanced degree in a relevant field
- Previous experience in program coordination, student services or related field
- Science background/writing experience
- Detailed knowledge of the range of challenges that students encounter; strong ability to identify needs and to help provide for those needs
- Detailed knowledge of factors influencing diversity recruitment and retention
- Detailed knowledge and experience in engaging issues of diversity, equity and inclusion.
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor’s degree and five years of relevant experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- Advanced communication skills to clearly and effectively communicate information to internal and external audiences, client groups, and all levels of management.
- Strong analytical and problem solving skills to review and analyze complex information.
- Advanced computer skills, including experience with Microsoft Office Suite.
- Advanced customer service skills.
- Relevant computer systems/technology experience.
- Understanding of financial transactions.
- Ability to ensure and apply compliance with legal, financial, and university policies and external regulations.
CERTIFICATIONS & LICENSES:
- Frequently sit, perform desk-based computer tasks.
- Occasionally stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and pull objects that weigh up to 10 pounds.
*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORK STANDARDS (from JDL)
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors bases on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.
As an organization that receives federal funding, Stanford University has a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors. To learn more about COVID policies and guidelines for Stanford University Staff, please visit https://cardinalatwork.stanford.edu/working-stanford/covid-19/interim-policies/covid-19-surveillance-testing-policy